Business automation and AI
We use systems and AI to support repetitive tasks and parts of the decision-making process, including document creation, OCR-based data entry and inquiry handling.
Digital transformation and AI systems for all industries, from the back office to the workplace
Across industries, we support workflow automation from back-office tasks to field operations.
We identify repetitive tasks and design and develop only what is needed. Replacing all company systems is not a prerequisite. You can start with forms, data entry or inquiry handling.
Support for automation, process design and customer acquisition, scoped to your needs.
From forms, data entry and inquiry handling to workflow design and advertising-based customer acquisition, we focus on what you need now.
Business process design
We map current workflows and decide what to retain and what to change before development begins.
Customer acquisition through advertising
We support the design and management of online advertising, connecting it with business systems and inquiry handling.
From routine tasks to inquiry handling.
Start with repetitive work such as quotations, data entry, intake, forms, aggregation and initial responses.
Automatic quotation and specification drafting
We draft quotations and specifications based on requirements and previous cases.
OCR-based data entry
We read paper and PDF documents and transfer their contents into Excel or business systems.
Automated form intake
We connect web form intake, routing and notifications into a single workflow.
Invoice and delivery note management
We digitize document intake, checking and storage to reduce omissions.
Data aggregation and report creation
We collect scattered figures and automate regular aggregation and report creation.
AI chatbots
We build systems that provide initial responses based on company policies and FAQs.
Solutions adapted to the work of each industry.
Data entry, search and initial responses share similar structures across industries. We adapt screens and data integration to the terminology of your operations.
Quotation search for automotive repair shops
Quickly find similar cases using past quotations and parts information.
Load optimization
We help evaluate loading sequences and placement based on cargo requirements.
Recipe AI
We streamline recipe creation and checking using ingredient and process information.
Chatbots for public administration
We automate initial responses to public inquiries using published information as the basis.
From email to Excel
We read incoming messages and transfer only the required fields into a spreadsheet.
Construction document creation
We reduce the effort of site reporting and document creation and help prevent missing records.
Examples of industries we support
We welcome inquiries from any industry, including construction, automotive repair, healthcare and care services, retail, professional services, transport and public administration. Industries not listed here are also relevant if they have repetitive tasks.
Construction
Automotive repair
Healthcare and care services
Retail
Professional services
Transport
Public administration
Other
How we support you
We proceed through discovery, proposals, requirements definition, development and adoption, rather than starting with a large-scale replacement. Even if your needs are not yet finalized, we can begin by identifying the work to address.
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Discovery
We ask about your challenges, workflows and tools, then define the scope.
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Proposal
We propose an effective approach and the combination of systems and AI it requires.
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Agreement
We agree on the scope, team and schedule so that work can begin.
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Requirements definition
We define screens, data and connections to existing systems in detail.
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Design and development
We build and review in small steps to create a solution that works in practice.
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Maintenance and operation
We continue improving the solution after implementation so it can keep serving your changing operations.
Agree on what to build and how to assess it in daily work.
Starting with your internal workflows and existing data, we design the screens, documents, and integrations you need. We check both whether the features work and whether staff can use them in their daily tasks.
Workflows and responsibilities
We map the workflow from input and processing through review and completion. The requirements specify which tasks to automate and where people make decisions or give approval.
Screens, documents, and data integration
We build the screens and output documents used in your work and define how to connect them with Excel and existing systems. We agree on the development scope during requirements definition.
Validation with actual data
We compare processing accuracy, task time, and review effort with the existing workflow. We also check how exceptions are handled and identify any remaining operational issues.
Start with information that shows how you work today.
You do not need a complete specification. We can narrow down the target workflow together, starting with your description of the problem or documents you already use. We agree on what materials and data to share after confirming the conditions for handling them.
The workflow and the people involved
We ask who performs each task, in what order, and how often. Tell us which steps take time, such as data entry, searching, or checking information.
Documents, data, and current tools
We review your current Excel files, paper or PDF forms, sample outputs, and systems. Based on the data formats and integration requirements, we consider how to build on your existing operations.
The improvement you want to achieve
We ask which tasks you want to reduce, which decisions should remain with people, and which parts of your operations must stay as they are. We define priorities and evaluation criteria to inform the estimate and schedule.
Case studies that started with existing workflows
GRACE: Estimate search
A cloud system makes accumulated estimates searchable by keyword, vehicle model, model year, and work category. It puts historical data to use while leaving staff responsible for deciding which estimate to use.
View the estimate search case study →Lallapalooza: Automated document creation
Personnel and contract data automatically populate documents required for specified skilled workers and technical intern trainees. The system reduces repeated data entry across forms, while people perform the final review and approval.
View the automated document creation case study →Frequently Asked Questions
Can you develop a solution while retaining our existing Excel files and systems?
Yes. We review your current operations and data, then propose integration, additional functionality or a phased migration as appropriate. A complete replacement is not assumed.
Can we start with a small business automation project?
Yes. You can start with a single task whose impact is easy to assess, such as document creation, OCR-based data entry, aggregation or inquiry handling.
How are costs and development timelines determined?
They depend on the target workflow, required functions, data volume and scope of integration with external systems. After discussing your needs, we define the scope and approach and provide an estimate and schedule.